About the Role

As a Procurement Coordinator, you will be responsible for coordinating an organisation’s purchasing activities, ensuring the timely and efficient acquisition of goods and services. The role supports the full procurement lifecycle, including sourcing suppliers, negotiating commercial terms, managing contracts, and monitoring vendor performance while ensuring compliance with legal and financial requirements. The position reports to Procurement and the Plant Warehouse & Spare Parts Manager and works closely with the Logistics & Customs Officer.

Key Responsibilities

•    Sourcing & Tendering: Prepare requests for quotations (RFQs), requests for proposals (RFPs), and tender documents. Finding synergies and standardising needs where possible to source widely. Analysing, organising and managing information and data.
•    Vendor Management: Evaluate supplier proposals, negotiate pricing and terms, and monitor ongoing vendor performance against key metrics.
•    Procurement: Day to day procurement of goods and services for the team of Warehouse and logistics.  
•    Compliance: Ensure all purchasing activities comply with internal policies, government procurement frameworks, and relevant statutory regulations. Providing advice on policy, business and organisational methods. Establishes all the documents necessary to ensure efficient purchasing. 
•    Financial Integration: Liaise with the finance team to process purchase orders, track invoices, and forecast cash flow. Processing of invoices and payment claims according to cost control requirements.
•    Data Management: Analysing, organising and managing information and data. Developing, organising and maintaining libraries and other information keeping services. Reviewing and analysing economic data and preparing reports. Helping to prepare KPIs and updating the database.
•    Stakeholder Engagement for Plant and Logistics: Act as the primary point of contact between Delivery Team and external suppliers to streamline buying processes. Delivery and dockets tracking, support for interstates and oversea transports. Updating of the global logistic tracker for collecting the bill of lading and preparing the files and documentations to support the process of custom release with the freight forwarding compagnies. Reconciliation of the costs for the freight forwarding and custom duties, preparation of claim for customs duties exemption or reduction depending on the category of the goods.

Qualification & Experience

• 2-4 years in purchasing, or administration. 
• Understanding of the specific mechanical and electrical spare and wear parts used in the project and knowledge of the oversea and interstate suppliers and the contracts in place
• Understanding of the typology of the tunnelling works, disciplines and the specific plant under the scope of the Plant & logistics Organization.

 If you have any questions feel free to contact Huyen Trang BUI