About the Role:

The role requires a demonstrated ability to plan, scope, and draft Government decision and information briefs for the AIR Alliance that are clear, concise, and logically structured. The Alliance Document Briefing and Communications Advisor will tailor content to suit diverse audiences, ensuring high-quality outputs that align with approved templates and style guides. Working independently under high-level direction, they will research and develop compelling draft documents that support informed decision-making and reflect attention to detail, clarity, and professionalism. The role also includes assisting in the management of strategic and operational plans, contributing to the development and oversight of management plans that guide Alliance operations, and supporting the organisation and liaison with the Alliance participants on community events and initiatives.

Responsibilities and Accountabilities:

Accountabilities

• Ensure the development of Government decision and information briefs that are clear, concise, and aligned with approved templates and style guides.
• Deliver high-quality written content that supports effective decision-making and meets the needs of diverse audiences.
• Maintain consistency and professionalism in all written communications, adhering to established standards and style requirements.
• Manage tasks independently under broad direction, ensuring timely delivery of briefing materials.
• Contribute to continuous improvement of briefing processes, templates, and documentation standards.
• Support the effective implementation and oversight of strategic and operational management plans within the AIR Alliance.
• Ensure alignment of community activities with Alliance objectives and stakeholder expectations.
• Support the effective implementation and oversight of strategic and operational management plans within the AIR Alliance.
• Facilitate collaboration with the Alliance participants to promote community engagement through events and initiatives.
• Ensure alignment of community activities with Alliance objectives and stakeholder expectations.
• Maintain accurate and accessible documentation through effective document control practices.

Responsibilities

• Plan, scope, and draft structured and logically organised briefs for Government stakeholders.
• Tailor content to suit the intended audience, distilling complex information into clear and actionable messages.
• Conduct research and gather relevant data from internal and external sources to inform briefing content.
• Collaborate with internal stakeholders to clarify requirements and incorporate feedback into draft documents.
• Apply style guides and formatting standards to ensure consistency and quality across all outputs.
• Prioritise tasks and manage competing deadlines to deliver briefs within required timeframes.
• Identify opportunities to enhance the clarity, impact, and efficiency of briefing practices.
• Assist in the development, review, and maintenance of management plans that guide Alliance operations and decision-making.
• Assist with community events and initiatives that foster engagement and awareness
• Contribute to the planning and execution of outreach activities, ensuring they reflect the Alliance’s values of inclusion, collaboration, and professionalism.
• Provide support with document control, including version tracking, formatting, and ensuring compliance with approved templates and style guides.
• Maintain documentation and communication records related to community engagement, management planning, and document control activities.
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Knowledge and Experience:

• Demonstrated experience in drafting Government decision and information briefs, including planning, scoping, and structuring content to meet organisational standards.
• Proven ability to work independently under high-level guidance to research, analyse, and synthesise complex information into clear and actionable documents.
• Familiarity with Government communication protocols, briefing templates, and style guides.
• Experience engaging with stakeholders to gather input and refine written materials.
• Understanding of public sector decision-making processes and the role of briefing materials in supporting executive and ministerial outcomes.

Skills and Capabilities:

• Written Communication: Exceptional ability to write clearly, concisely, and persuasively for a range of audiences, with strong attention to detail and adherence to style and formatting standards.
• Analytical Thinking: Ability to interpret complex information, identify key issues, and present findings in a structured and logical format.
• Time Management: Strong organisational skills with the ability to manage competing priorities and deliver high-quality outputs within tight timeframes.
• Stakeholder Engagement: Effective interpersonal and communication skills to collaborate with internal stakeholders and incorporate feedback into written products.
• Initiative and Independence: Demonstrated capacity to work autonomously, take ownership of tasks, and apply sound judgement in the preparation of briefing materials.
• Continuous Improvement: Commitment to improving briefing practices and contributing to the development of tools and templates that enhance clarity and consistency.

Safety

Safety Responsibilities

• Lead and Promote a Safety-First Culture
• Champion proactive safety behaviours and ensure safety is embedded in all aspects of project planning and execution.
• Act as a visible safety leader, conducting regular site visits, toolbox talks, and safety walk-throughs.

Compliance and Risk Management

• Ensure all activities comply with relevant legislation, codes of practice, and organizational safety standards.
• Identify, assess, and mitigate risks associated with project operations, especially in remote and extreme environments.

Incident Management and Reporting

• Oversee timely and accurate reporting of incidents, near misses, and hazards.
• Lead investigations and ensure corrective actions are implemented and tracked.

Emergency Preparedness

• Maintain and test emergency response plans, including evacuation procedures and medical response protocols.
• Ensure all team members are trained and confident in emergency procedures.

Safety Training and Competency

• Ensure all personnel have appropriate safety inductions and ongoing training.
• Monitor and verify competency for high-risk tasks and equipment use.

Continuous Improvement

• Use safety data and feedback to drive continuous improvement in safety systems and practices.
• Participate in audits, reviews and implement recommendations.

Culture Responsibilities

Foster a Positive and Inclusive Team Environment

• Promote respect, collaboration, and psychological safety among team members.
• Address interpersonal issues promptly and constructively.

Support Wellbeing and Mental Health

• Encourage open conversations about mental health and wellbeing.
• Ensure access to support services and promote healthy work-life balance, especially in isolated settings.

Leadership and Role Modeling

• Demonstrate integrity, accountability, and professionalism in all interactions.
• Set clear expectations and provide regular feedback and recognition.

Communication and Engagement

• Maintain transparent and consistent communication with team members and stakeholders.
• Facilitate regular team meetings, updates, and engagement activities.

Cultural Awareness and Respect

• Promote understanding and respect for diverse backgrounds, including Indigenous cultures and international team members.
• Ensure cultural considerations are integrated into project planning and team interactions.

Team Development

• Support professional growth through mentoring, coaching, and development opportunities.
• Encourage innovation, learning, and knowledge sharing across the team.

Behaviours

• Adopt positive measures to cope with the various stresses to maintain my personal effectiveness and personal standards. 
• Manage interpersonal relationships in such a way as to promote and maintain Alliance harmony and well-being. 
• Treat others with consideration, courtesy, respect, fairness and tolerance, without patronage or favouritism or regard to sex, race, nationality or other similar factors. The general standard expected is one where your conduct would not cause dissention or discord amongst the Alliance or disrupt programs or other responsibilities.  
• Respect others’ rights, opinions, duties aspirations 
• Not behave in a manner that may be classified as “extreme” or encourage others to behave in this manner. 
• Not make threats to team Alliance member’ personal safety. 
• Not engage in disorderly behaviour, including being violent, threatening, insulting or abusive or other gross, obscene or offensive acts. 
• Ability to foster inclusive, respectful, and culturally aware team environments. 
• Alignment with the Alliance Code and Antarctic Service Code. 

Mandatory Qualifications:

• Tertiary qualification in public policy, communications, journalism, government, or a related discipline.
• Demonstrated experience in preparing Government decision and information briefs, reports, or similar documentation.
• Proven ability to write clearly and concisely for executive and ministerial audiences.
• Strong understanding of Government processes, protocols, and communication standards.
• Proficiency in using Microsoft Office Suite and document management systems.

Preferable qualifications:

• Experience working within a Government or public sector environment.
• Familiarity with state government style guides and briefing templates.
• Training or certification in stakeholder engagement, strategic communications, or policy development.
• Experience contributing to continuous improvement initiatives in documentation or communications.
• Knowledge of sustainability, WHS, or environmental reporting frameworks relevant to infrastructure or public programs

 If you have any question feel free to contact Lindsay BARRELL TELLIS