About the Role 

The Document Controller manages the project's documentation so that teams can access accurate, current, and approved information when they need it. This includes drawings, specifications, technical submissions, meeting records, correspondence, and project reports. Working with the project team, designers, contractors, and suppliers, the Document Controller maintains consistent document-control processes and tracks information through review, approval, and distribution. The role helps prevent teams from using outdated or incorrect documents and supports clear records throughout construction and handover.

Key Responsibilities 

• Set up and maintain the project document-control system, registers, and filing structure.
• Receive, check, register, distribute, and archive project documents in line with agreed procedures.
• Track drawing and document revisions, review status, approvals, and distribution.
• Ensure project teams and external parties can access the latest approved information.
• Monitor document submissions and reviews, following up on overdue responses.
• Maintain transmittals and records of issued, received, and superseded documents.
• Coordinate document workflows with designers, contractors, suppliers, and consultants.
• Support meeting administration, including preparing and distributing minutes and action records where required.
• Assist with compiling project records and documentation for completion and handover.
• Maintain confidentiality, accuracy, and traceability of project information.

Qualifications & Experience 

• Certificate / Diploma in Business Administration, project management, or construction management.
• Experience in document control, administration, or information management, preferably in construction or engineering.
• Familiarity with construction drawings, technical documents, revision control, and approval workflows.
• Experience using electronic document-management systems or common data environments.
• Proficiency with office software, especially spreadsheets and document-management tools.
• High attention to detail and accuracy.
• Strong organization and ability to manage a high volume of documents and deadlines.
• Clear communication and a professional approach when dealing with project stakeholders.
• Confidence following up on missing, overdue, or incorrect submissions.

Bouygues Construction Australia values diversity and welcomes applications from Aboriginal and Torres Strait Islander Australians.