Job Description
Administration and Logistics Administrator
Job Location City:
St Leonards
Country/Region:
Australia
Contract Type:
Permanent Contract
Full/Part Time:
Full Time
Remote/Onsite:
On-site/Office based
Travel Requirements:
No travel required
Requisition ID:
2501
Information at a Glance
At Bouygues Construction Australia, we are dedicated to the design, construction, and delivery of nation shaping projects across civil infrastructure, engineering, and energy and services.
We have proudly been working in Australia for more than 25 years.
Our local experience in underpinned by significant global expertise and resourcing.
About the Role:
You will provide crucial administrative and coordination support, ensuring smooth office operations and executive-level assistance across various business functions. The role is ideal for someone looking to build their career in administration with a major international company in the infrastructure sector.
Key Responsibilities:
- Monitor and manage the general admin inbox, responding or redirecting as needed.
- Coordinate staff medical bookings, liaising with providers.
- Organise domestic and international travel bookings and approvals.
- Handle accounts administration (invoices, purchase orders, vendor profiles).
- Manage supplier accounts (Toyota Fleet, Bunnings, office printers, Uber for Business) and keep records current.
- Prepare reports for Cost Control and Finance, including FBT.
- Deliver high-level administrative support, including training new projects on tender administration.
- Procure and maintain office and kitchen supplies.
- Liaise with building management for facilities and maintenance; ensure office cleanliness.
- Coordinate meetings, catering, office events, and celebrations.
- Perform ad hoc tasks to support the People & Culture and wider business teams.
- Assist employees with benefit enrolment and changes
- Liaise with benefits providers to resolve issues
- Proactively identify opportunities for improving HR administrative processes and workflows and contribute ideas for increased efficiency and accuracy.
This is an in-person role, all duties are to be performed on site.
Skills & Experience Required:
- Exceptional written and verbal communication.
- Intermediate-advanced Excel skills.
- Experience with multitasking and prioritising in a busy environment.
- Ability to work independently and collaboratively.
- Proven confidentiality and trustworthiness.
- Strong relationship building at all levels.
- Diplomatic yet assertive.
- Knowledge of SAP ERP systems.